Jurisdiction(s):
United Kingdom

Related legal acts

Key definition

Company records definition

What does Company records mean? In practice, company records are the statutory registers and other documents a company must keep and make available for inspection and copying. The term is used descriptively, but for UK companies its location, inspection and copying are governed by the Companies Act 2006 and the Companies (Company Records) Regulations 2008 (CR Regs). Records typically include statutory registers (register of members, register of directors, directors’ residential addresses, secretaries (if any), and the people with significant control (PSC) register), minutes of board and shareholder meetings, written resolutions, and (where applicable) copies of instruments creating charges and debentures. Companies must...

UK Companies Act 2006 company records: members’ resolutions and directors’ minutes; retention, evidential status, SAIL location, inspection rights and copying fees

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Practice notes

company records

The Companies Act 2006 (CA 2006) imposes specific duties on companies to keep particular records. Company records cover any:

register
index
accounting records
agreement
memorandum
minutes
other documents required by the CA 2006 (or its predecessors)
register of debenture holders

A company may hold its registers in paper or electronic form, so long as statutory conditions are satisfied; for instance, if stored electronically they must be capable of being reproduced as a hard copy and safeguards should exist to protect against falsification.

This Practice Note focuses on keeping records of shareholders’ and directors’ meetings. For information about a company’s registers, see Practice Notes: Company records—a company’s statutory registers and Company records—a company’s non‑statutory registers.

Members' resolutions and meetings

Records of resolutions, meetings and decisions of the sole member

All companies are required to keep:

copies of all members’ resolutions passed other than at general meetings
minutes of all proceedings at general meetings
details of the decision of the sole member of the company in accordance with CA 2006, s 357 (ie decisions the sole member)...

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Web page updated on 22/05/2026

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