Pre-employment medical reports: employer checklist on UK GDPR/DPA 2018, AMRA 1988 and Equality Act 2010 compliance, consent, occupational health, conditional offers, reasonable adjustments and disclosure

Published by a LexisNexis Employment expert

Checklists

This is a Checklist of the main issues that an employer will need to consider when seeking a medical report on a prospective employee during the recruitment process:

For what reason is the report required? Refer to Practice Note: Medical reports—data protection issues and AMRA 1988—Purposes of medical report
Why must health details be collected, and what grounds justify requesting a medical report—is there a particular aspect of the post that demands it, or is it to gauge overall fitness for a challenging senior position?
What scope should the report have—what does the prospective employer actually need to know, steering clear of intrusion where it is unnecessary or irrelevant? Could the employer limit the health data it handles by engaging an occupational health (OH) service or specialist?
Who will have access to the report, at what stage, and for what use?
Has an employment offer already been made? If not, does the aim of the report sit within the allowed situations under section 60(6) of the Equality Act 2010 (EqA 2010)?...

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Web page updated on 20/05/2026

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