Jurisdiction(s):
United Kingdom

Key definition

Privacy notice definition

What does Privacy notice mean? In practice, a privacy notice is the information a data controller gives to individuals (data subjects) explaining how their personal data will be collected, used and shared. The term is not defined in legislation, but reflects the transparency duties in Articles 12–14 of the UK GDPR/EU GDPR and the UK Data Protection Act 2018 and the Irish Data Protection Act 2018. It is usually an external-facing website/app notice (often called a “privacy policy”), with variants for employees. A compliant notice typically sets out: the controller’s identity and contact details (and DPO); categories of personal data; purposes and lawful bases (including legitimate...

Information requirements under the UK GDPR: privacy notices, consent withdrawal, breach communications and DPO contact publication, plus DUAA 2025 complaint rights and exceptions

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Practice notes

STOP PRESS: This document is being updated to reflect implementation of the Data (Use and Access) Act 2025 (DUAA 2025) which amends the UK GDPR and data protection Act 2018. For more guidance on the compliance implications of DUAA 2025, see Practice Note: Data (Use and Access) Act 2025—compliance implications.

This Practice Note consolidates information requirements located in different parts of the UK General Data Protection Regulation (UK GDPR). While many relate to privacy notices, it also covers matters such as data breaches and the data protection officer (DPO). It does not address information requirements where information society services are provided to children.

Transparency is a core UK GDPR principle. Most organisations satisfy these obligations through a privacy notice or privacy policy. For a quick reference on the form and content of your notices, see Precedent: Privacy notice audit. For sample privacy notices, see the following Precedents:

Privacy policy—general commercial organisation—customer-facing
Privacy policy—law firms and professional services
Data protection privacy notice (employment)

For more on the compliance implications of DUAA 2025, refer to the Practice Note cited above...

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Web page updated on 29/05/2026

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