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Electronic form (Code definition) meaning

What does Electronic form (Code definition) mean?
In practice, electronic form means sending a document, announcement or information digitally so that the recipient can read it and keep a copy. Under the City Code on Takeovers and Mergers, material is sent in electronic form if it is sent using electronic equipment for processing or storing data and is transmitted entirely by wire, radio, optical or other electromagnetic means, and the sender reasonably considers that the format and the transmission method will enable the recipient to read and retain a copy. Typical methods include email (with attachments such as PDFs) and secure website or data room access, provided the recipient can download and store the content. The definition is Code-specific but aligns with the general approach to electronic communications seen in company law (for example, the Companies Act 2006 concept of electronic form/electronic means). This is practically significant for service and publication of takeover documents, announcements, shareholder communications and filings with the Takeover Panel. Copies of documents required to be sent to the Panel in electronic form should be emailed to documentfiling@thetakeoverpanel.org.uk (see Code section Communication with the Panel). Usage is consistent across England & Wales, Scotland and Northern Ireland; Ireland adopts similar concepts under its takeover and company law regimes.
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View the related Checklists about Electronic form (Code definition)

CHECKLISTS
Accelerated First Appointment in Financial Remedy Proceedings—Financial Remedies Court Flowchart (England and Wales)

STOP PRESS: The Financial Remedies Guide 2026 Published on 13 March 2026 by Mr Justice Peel and His Honour Judge Hess, and approved by the President of the Family Division, the Guide replaces and supersedes: efficiency statement for High Court judge cases (1 February 2016) efficiency statement below High Court judge level (11 January 2022) Financial Remedies Court Primary Principles (11 January 2022) Notice: electronic bundles (19 April 2022) Allocation of financial remedies cases to High Court judge level (21 May 2024) This document is being updated accordingly. The flowchart maps the steps when the accelerated first appointment procedure is available in the Financial Remedies Court within the Family Court. For practical guidance—including overviews, Practice Notes, precedents, guides, legislation, forms and further reading—see Financial provision—practice and procedure—overview or the related documents on the right-hand side of the flowchart; for all Lexis+ UK family flowcharts see Index of family flowcharts; for the accelerated route, see Accelerated first appointment...

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CHECKLISTS
English law LMA par secondary loan trades: pre-trade due diligence and settlement guide (transfer criteria, RFR/IBOR interest and DSC, KYC, tax, regulatory, sub-participations, BISO)

STOP PRESS The Loan Market Association (LMA) has released refreshed editions of the standard terms and conditions for Par and Distressed Trade Transactions, the complete set of Funded Participation and Risk Participation Agreements, and the Secondary Debt Trading Documentation User Guide, with effect from 17 March 2026. The changes remove LIBOR references, update IBOR rate definitions and the Target2 definition, and revise ERISA representations to incorporate additional exemptions to the prohibited transaction rules under ERISA and the US Internal Revenue Code. The revised documentation is available exclusively to LMA members, accessible via the LMA’s Documentation Hub. These publications are updated versions issued by the LMA. Summary A core principle of trading under the LMA protocol is that ‘Trade is a Trade’; i.e. once a trade is struck—including an oral contract agreed by telephone—it is binding, and subsequent developments, even if adverse to one or both parties, do not entitle either party to cancel or ‘break’ the trade. By way of example, a failure to secure consent for...

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CHECKLISTS
Financial remedy final hearing (standard procedure, England and Wales): flowchart on FDR directions, disclosure, Form H1 costs, bundles, section 25 MCA 1973 factors, orders, updated for Financial Remedies Guide 2026

STOP PRESS: The Financial Remedies Guide 2026, issued on 13 March 2026 by Mr Justice Peel and His Honour Judge Hess with the approval of the President of the Family Division, now replaces and supersedes: Statement on efficient conduct for High Court judge cases (1 February 2016) Statement on efficient conduct for hearings below High Court judge level (11 January 2022) FRC Primary Principles (11 January 2022) FRC notice: electronic bundles (19 April 2022) Allocation of cases to High Court judge level (21 May 2024) This document is being updated to reflect these changes. See News Analysis: Financial Remedies Guide consolidates existing guidance and efficiency statements. The flowchart charts the standard-procedure route to a final hearing after a financial remedy application. It covers FDR directions, open proposals and bundles; Form H1 costs, disclosure, section 25 Matrimonial Causes Act 1973 factors, available orders, and the below High Court judge level efficiency statement. Further resources: Financial provision—practice and procedure—overview;...

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FLOWCHARTS
Archived Flowchart: Final Payment Process under JCT Standard Building Contract 2011 (With Quantities, Without Quantities and With Approximate Quantities)

This decision tree sets out a logical route to assess whether you may carry out postal direct marketing and, if so, who you can target. For other types of marketing, refer to: Direct marketing decision tree—email and other electronic mail marketing—data protection and Direct marketing decision tree—live telephone calls—data protection. Direct marketing is the communication—by any means—of advertising or marketing material directed at specific individuals. Note 1—personal data and corporate targets Postal marketing addressed to named individuals taken from your customer database involves processing personal data. The scope of personal data is broad enough to capture business-to-business marketing, particularly post sent to named individuals in their professional role: ‘Personal data’ covers any information relating to an identified or identifiable natural person...

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NEWS
Dispute Resolution Weekly: CPRC reforms, junior advocacy guidance, cryptoasset injunctions, solicitor-client costs/CFA rulings, disclosure and appeals updates, consultations and key dates (England and Wales), 17 July 2025

In this issue Key DR developments Claims and remedies Costs and funding Litigation Applications—general Evidence and disclosure Appeals New content Dates for your diary Useful information Daily and weekly news alerts Key DR developments CPR Committee minutes Minutes of the CPR Committee meeting—6 June 2025: The Civil Procedure Rule Committee met on 6 June 2025 in a hybrid session at The Rolls Building (Royal Courts of Justice) and via video conference. The minutes confirm a forthcoming CPR 51 pilot enabling non-parties to obtain court documents, arising from the Supreme Court ruling in Cape Intermediate Holdings Ltd v Dring [2019] UKSC 38. They also record approved amendments to the e‑working pilot, progressing towards a permanent electronic filing system as part of ongoing court modernisation. Further topics included summary assessment of costs, arbitration updates, disclosure, civil restraint orders, closed material procedures, judicial review reforms for infrastructure projects, whiplash reforms, digital services and other procedural...

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NEWS
Property law weekly: contractual control transparency, EPC reforms, lease priority, Code redevelopment, option perpetuities, service charge timing/audits, business rates, planning consolidation, occupation rights — 12 March 2026

In this issue: Key developments and horizon scanning Environment, energy and buildings Transferring property Property development Property management Property taxes Property in Wales Property in Scotland Additional property updates this week Daily and weekly news alerts New and updated content Trackers Key developments and horizon scanning Government response to contractual controls on land consultation The Ministry of Housing, Communities and Local Government (MHCLG) (previously the Department for Levelling Up, Housing and Communities) has issued its reply to the consultation on contractual controls over land. The consultation sought opinions on proposals to improve openness around land held under private arrangements—such as options, conditional contracts and rights of pre-emption—by establishing a freely available dataset. MHCLG’s reply draws together respondents’ views and sets out decisions and forthcoming actions, including new duties to provide HM Land Registry (HMLR) with details of contractual control arrangements. MHCLG has also released draft regulations—The Provision of Information (Contractual Control)...

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NEWS
EU law weekly update: CJEU Teva ruling; cybercrime convention; EWC reform; SREP consultation; plastics and soil directives; Solvency II changes; compulsory licensing; AI/DSA actions; DC-EDIC (30 October 2025)

In this issue: Competition and state aid Data protection and cybersecurity Free movement, immigration and employment Financial services Environment Insurance and reinsurance IP Life sciences TMT Daily and weekly news alerts New and updated content Trackers Competition and state aid Antitrust—Court of Justice dismisses Teva and Cephalon’s appeal against ‘pay-for-delay’ fines The Court of Justice has handed down its judgment in Case C-2/24 P, Teva Pharmaceutical Industries and Cephalon v Commission, challenging the General Court’s judgment in Case T-74/21 that upheld the Commission’s 2020 fines for a pay-for-delay arrangement which postponed the entry of a generic form of modafinil. The Court rejected the appeal in full. See News Analysis: EU Competition law—daily round-up (23/10/2025). Data protection and cybersecurity Commission releases internal Cloud Sovereignty Framework The European Commission has published an internal Cloud Sovereignty Framework laying down baseline requirements to ensure that processing and storage of data within EU...

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PRACTICE NOTES
UK Film and Television Law Glossary: Terms C–D—copyright, collecting societies, broadcasting, distribution

Film and TV glossary A–B Film and TV glossary E–H Film and TV glossary I–L Film and TV glossary M–P Film and TV glossary R–S Film and TV glossary T–W CAP Code for non-broadcast media The UK Code of Non-broadcast Advertising and Direct & Promotional Marketing (the CAP Code) serves as the principal framework governing non-broadcast adverts, promotional sales activity and direct marketing messages. It is drafted by the Committee on Advertising Practice (CAP), a self-regulatory body whose membership comprises organisations representing advertising, sales promotion, direct marketing and media industries. The Advertising Standards Authority (ASA) polices the CAP Code and may require the withdrawal or amendment of any advertisement that contravenes these standards. Refer to Practice Note: Advertising law and regulation. Channel 4 Channel 4 operates as a ‘publisher-broadcaster’: it produces no programmes internally, commissioning content from production companies across the UK. Cinematograph film Under the Copyright Act 1956 (CA 1956), films gained protection as...

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PRACTICE NOTES
Publication, laying and website disclosure of UK companies' annual accounts and reports: Companies Act 2006, FCA DTR/Listing Rules, UKCG Code and AIM Rules—timing, signatures, penalties, NSM and ESEF

Rules and guidance The principal rules on publishing and laying a company’s annual accounts and reports appear in Part 15 of the Companies Act 2006 (CA 2006). For these purposes, a company’s annual accounts and reports comprise: the annual accounts the directors' report the strategic report (unless the company is not obliged to prepare one) the directors' remuneration report, which may include a directors’ remuneration policy, and any separate corporate governance statement not included in the directors' report (for a quoted company) the auditor’s report on the accounts, the directors’ report, the strategic report, the auditable part of any directors’ remuneration report and any separate corporate governance statement (unless the company qualifies for audit exemption) Certain statutory requirements governing publication and laying differ according to whether the company is public or private, and whether it is quoted or unquoted. Quoted companies cover UK companies with shares listed in the UK or in another EEA state; AIM companies do...

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PRACTICE NOTES
Share-based remuneration for UK non-executive directors: independence, employees’ share scheme status, Listing/AIM, UK MAR, pre-emption, financial assistance, FSMA, disclosure and practical structuring options

Meaning of ‘non-executive director’ The broad definition of ‘director’ is not closed. Under the Companies Act 2006 (CA 2006), a director is any person who occupies the office of director, whatever title they hold. Accordingly, this covers both executive and non-executive directors (NEDs). Executive directors are typically authorised, either by the company’s constitution or by authority delegated from the board, to manage the company’s day-to-day affairs, and they usually have a full-time service contract. NEDs generally: have no executive powers play a pivotal role in the company’s corporate governance are not employees of the company There are a number of challenges around granting shares to NEDs. This Practice Note considers the issues to assess when offering shares or share-based remuneration to NEDs, including: the potential impact on the NED’s independence the share dealing provisions of Assimilated Regulation (EU) 596/2014 for the UK, and the Market Abuse Regulation (Regulation (EU) 596/2014) previously and for the EU ...

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PRECEDENTS
AGM proxy form template (long form) for private companies and unlisted PLCs with voting instructions, multiple proxy appointments and electronic/remote attendance options

[ insert company name ] [ LIMITED OR PLC ] (the Company) Form of proxy—annual general meeting Please read the explanatory notes before filling in this form. I/We, Name of shareholder(s) (for joint holdings, list all joint holders) ...................................................................... ......................................................................, being a member/members of the Company, hereby appoint Name of proxy .................................................................................................................................................. (use block capitals) Tick this box if this proxy appointment is one of multiple appointments. For appointing more than one proxy, please see explanatory note 3 below. Number of shares to which this proxy applies ................................................. Leave blank if appointing a single proxy for all your shares or, if no proxy is named above, the chair of the meeting, as my/our proxy to exercise any or all of my/our rights to attend and speak for me/us and on my/our behalf [ , whether in person or remotely via electronic means, ] at the annual general meeting of the Company (the AGM) to be held at [ insert time ] on [...

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PRECEDENTS
Financial remedies on divorce/dissolution: procedure, Form E disclosure, FDR/private FDR, principles, costs and orders—client guide (England and Wales)

STOP PRESS: The Financial Remedies Guide 2026 Published on 13 March 2026 by Mr Justice Peel (National Lead Judge of the Financial Remedies Court) and His Honour Judge Hess (Deputy National Lead Judge of the Financial Remedies Court), and approved by the President of the Family Division, the Guide supersedes and replaces: the Statement on the efficient conduct of financial remedy cases assigned to a High Court judge, whether at the Royal Courts of Justice or elsewhere (1 February 2016) (the High Court judge level efficiency statement) the Statement on the efficient conduct of financial remedy hearings in the Financial Remedies Court below High Court judge level (11 January 2022) (the below High Court judge level efficiency statement) the Financial Remedies Court Primary Principles (11 January 2022) the Notice from the Financial Remedies Court concerning electronic bundles (19 April 2022) the Allocation of financial remedies cases to High Court judge level (21 May 2024) This document is being updated...

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PRECEDENTS
Customisable precedent articles for a private company limited by guarantee (Companies Act 2006), excluding model articles

Part 1, interpretation and limitation of liability Unless the context requires otherwise, these articles use terms defined in the Companies Act 2006 (and any amending or subordinate legislation) and within these articles. Defined terms include: address; articles; bankruptcy (including similar overseas procedures); chair and chair of the meeting (articles 13 and 30); Companies Acts; director (including anyone acting as such); document (including electronic); electronic form/means and hard copy form; instrument; member; ordinary and special resolutions; eligible director; participate; proxy notice; relevant officer (non‑auditor officers of the company or any group undertaking, present or former); subsidiary; and writing (any visible representation, including electronic) The model articles are excluded. Unless otherwise stated, statutory expressions bear the meaning they had when these articles became binding. References to legislation include any modification, re‑enactment or replacement. Singular includes plural and vice versa; masculine includes feminine and neuter; persons include corporations Each member’s liability is limited to £1, payable on a winding up while a member or within one year of ceasing, towards:...

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Q&As
Road maintenance: 'construction operations' under HGCRA 1996?

Such works may fall under section 105(1)(b) of the HGCRA 1996 Such works may fall within section 105(1)(b), which treats road maintenance as a construction operation covering the construction, alteration, repair, maintenance, extension, demolition or dismantling of works forming, or to form, part of land, including walls, roadworks, power lines, electronic communications apparatus, runways, docks, harbours, railways, inland waterways, pipelines, reservoirs, water mains, wells, sewers, industrial plant, and installations for land drainage, coast protection or defence. Alternatively, section 105(1)(e) catches operations integral to, preparatory for, or rendering complete those works, including site clearance, earth-moving, excavation, tunnelling, laying foundations, erecting, maintaining or dismantling scaffolding, site restoration, landscaping, and providing roadways and other access. No specific authority concerns these works, yet courts have often held that less orthodox activities are construction operations, for example: Baldwins Industrial Services plc v Barr: crane with driver hire held integral, preparatory to, or completing works under sections 105(1)(a) and (e). Some contracts are excluded from being a ‘construction...

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