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Embedded data meaning

What does Embedded data mean?
Information stored within a digital file that is not immediately visible when the file is opened. Examples include tracked changes and comments in word‑processed documents, hidden cells, formulas and pivot caches in spreadsheets, document properties, previous versions, embedded objects or attachments, and image/audio EXIF/IPTC/XMP data such as timestamps and geolocation. The term is descriptive rather than defined in legislation or case law and is often discussed alongside, or as a subset of, metadata. It contrasts with system metadata held by an operating system about a file. In litigation, investigations and regulatory matters (including disclosure/eDisclosure and eDiscovery), embedded data can be evidentially significant for authenticity, chronology and user actions. Across England & Wales, Scotland, Northern Ireland and Ireland, usage is broadly consistent: electronic documents may need to be preserved and produced with relevant embedded data where proportionate. In England & Wales, for example, PD 57AD expects parties to preserve metadata, which may include embedded data contained within files. Parties should agree scope, native production, and any processing that might alter or strip such data. Embedded data may contain personal data; it must be handled for DSARs and data protection compliance, and properly redacted/sanitised to avoid inadvertent disclosure.
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View the related News about Embedded data

NEWS
Minister signals UK will not proceed with UK IPO proposal for AI text and data mining copyright exception amid creative industry backlash and Berne/TRIPS concerns

The text and data mining exception The text and data mining exception that would ease copyright rules so computational artificial intelligence (AI) methods can analyse large volumes of information to detect patterns, trends and ‘other useful information’, often embedded in copyright works, was mooted by the UK Intellectual Property Office (UK IPO) in June 2022. On 31 January 2023, Lopez acknowledged the IPO was ‘probably surprised...in terms of the level of concern that was expressed’ and confirmed the matter had been discussed further within the government. ‘I am pretty confident that some of the options the IPO considered to try to create a more permissive environment for AI in this area will not...

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NEWS
EU financial services update: ECB 2026 geopolitical reverse stress test; EBA structural FX RTS under CRR and ITS validation changes; Commission amends ESEF taxonomy; EFAMA updates AI system assessment tool

EU financial services developments ECB announces geopolitical risk reverse stress test for 2026 The European Central Bank (ECB) has set out plans to run a geopolitical risk reverse stress test in 2026 across 110 banks under its direct supervision. In this reverse exercise, a fixed outcome, a reduction of at least 300 basis points in CET1, is imposed, with each institution required to specify the circumstances under which such a loss would emerge. Aggregate results to be communicated in summer 2026 According to the ECB, the work will complement the 2025 European Banking Authority stress test, which used a single scenario for all lenders and produced divergent capital drawdowns. The 2026 thematic assessment will have banks evaluate how geopolitical threats might influence their business model. The exercise is designed to gauge how far firms’ stress-testing frameworks incorporate geopolitical exposures, strengthening internal risk management and the capacity to craft appropriate, prudent capital and recovery plans. To limit costs, it will be embedded within banks’ 2026 internal capital...

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NEWS
Technology, Media & Telecoms regulatory highlights: UK and EU—AI contracts & EU AI Act, DMCCA 2024, OSA 2023, Cyber Governance Code, CAP/BCAP changes, EU Data Act clauses

In this issue: New technologies Information technology Internet Advertising, marketing & sponsorship LexTalk®TMT: a Lexis®Nexis community Daily and weekly news alerts New and updated content Dates for your diary Trackers Useful information New technologies Futureproofing AI contracts The speed at which artificial intelligence (AI) advances is continually increasing. A wave of enacted and forthcoming regulations aims to address the risks and challenges arising from developing and deploying the technology. This shifting landscape places demands on contract lawyers to ensure AI solutions used in service delivery are properly supported and evolved so they stay safe, secure, technically current, and compliant with the law. As customers’ needs can change at pace, the capacity to amend agreements or change suppliers is therefore vital. A range of safeguards and procedures can be embedded to ‘futureproof’ contracts and protect the interests of both suppliers and customers. Written by Peter Mason, legal director, and Marcus Bagnall, partner at Wiggin...

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View the related Practice Notes about Embedded data

PRACTICE NOTES
EU Digital Content and Services Directive 2019/770: scope, conformity, updates, remedies, termination, modifications, GDPR, and relationship with the Sale of Goods Directive

This Practice Note outlines Directive (EU) 2019/770 (OJ L 136/1) on certain aspects of contracts for the supply of digital content and digital services—the EU Digital Content Directive (EU DCD)—brought in as part of the European Commission’s Digital Single Market strategy. The EU DCD sets out a range of consumer rights and remedies for business-to-consumer (B2C) agreements covering digital content or digital services, and is complemented by Directive (EU) 2019/771 (OJ L 136/28) on certain aspects concerning contracts for the sale of goods, the EU Sale of Goods Directive (EU SGD). For more on the EU SGD, see Practice Note: The EU Sale of Goods Directive. The EU DCD entered into force on 11 June 2019. EU Member States had to adopt and publish the measures needed to comply by 1 July 2021 and to apply them from 1 January 2022. The national transposition measures can be viewed on the EUR-Lex website. Key information EU Digital Content Directive title: Directive (EU) 2019/770 of the...

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PRACTICE NOTES
End-to-end Contract Automation and Lifecycle Management: Challenges, Change Management, Business Benefits, and Choosing the Right CLM, e-signature Solutions and Suppliers

As automation and workflow tools become embedded in lawyers’ daily work, organisations are increasingly recognising the gains they deliver, including: higher productivity greater efficiency and shorter timescales operational efficiency and cost savings improved data and management information enhanced risk visibility and the ability to manage it faster speed to market—eg the capacity to shorten sales cycles New ways of working affect people as well as processes, and securing buy-in from the immediate team and the wider business is essential to project success. This depends on thoroughly analysing current processes to understand how workflows can be refined. Crucially, the business must be ready to embrace innovation—effective change management is vital. For more on change management, see subtopic: Managing change. This Practice Note examines automating contracting and contract lifecycle management, addressing: what contract lifecycle management is; the challenges of contracts and how to tackle them; the advantages of contract management solutions; the benefits of automated contracting; and how to...

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PRACTICE NOTES
BIM in Construction Projects: Benefits, Risks, and Contractual and Procurement Implications (including PAS 1192-2 and COBie)

Advantages of BIM BIM is expected to cut capital expenditure as well as the whole‑life cost of buildings. Co‑ordination and buildability issues can be resolved during design, preventing delays and extra cost if discovered during construction. The virtual model allows swift, low‑cost exploration of the effects of proposed design changes. It generates 3D imagery, making the finished asset simpler to visualise. The model can be simulated and analysed to reveal insights into anticipated running costs. Design information—such as specifications and other technical data—is embedded within the model, keeping it easy to access. ...

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