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Estate administration meaning

What does Estate administration mean?
estate administration is the practical and legal process by which personal representatives (PRs) collect the deceased’s assets, settle liabilities and taxes, and distribute the estate under the will or intestacy. It begins on the date of death and ends when all liabilities are discharged, assets realised or transferred, the residue has been distributed, and final estate accounts have been prepared and approved by the PRs (and, where appropriate, beneficiaries or the court). The term is a descriptive expression used across probate and tax practice rather than a single statutory definition. In practice, the administration period is commonly treated as running until the residuary estate is ascertained (that is, the net residue is identified), although final actions such as obtaining tax clearances and closing accounts may follow. PRs are executors or administrators (in Scotland, executors-nominate or dative). They usually act under a grant: probate or letters of administration in England & Wales and Northern Ireland; confirmation in Scotland; and equivalent Irish grants. Key steps include securing the grant, collecting and safeguarding assets, paying debts and expenses, accounting for UK Inheritance Tax or Irish Capital Acquisitions Tax as applicable, addressing claims, and making interim and final distributions. Usage is broadly consistent across England &...
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View the related Checklists about Estate administration

CHECKLISTS
Contentious Probate under CPR Part 57: Practitioners' Procedural Checklist (England and Wales)

This table provides an outline of the procedure where there is a probate claim For additional guidance, consult: Practice and procedure—contentious trusts and estates—overview, and Probate actions (probate claims)—overview. Issue of claim form (CPR): where the Claimant is a child or a protected party, comply with CPR Part 21 regarding the appointment of a litigation friend (CPR 21.1–21.6). The Claimant completes the claim form (Form N2), retaining one copy for filing and further copies for service on each Defendant (CPR 7.2, CPR 57.3). The claim form must set out the nature of the interest of the Claimant and of each Defendant in the deceased’s estate to which the claim relates (CPR 57.7(1)). Particulars of claim can appear within the claim form, or be served separately (CPR 7.4(1)(a)). For a claim seeking revocation of a grant: every person entitled, or asserting entitlement, to administer the deceased’s estate under any unrevoked grant of probate of the Will or letters of administration must be joined...

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CHECKLISTS
Grant of Representation: Estate Administration Questionnaire and Checklist for Assets, Liabilities, IHT and Beneficiaries (England and Wales)

Estate of [insert name of deceased] Clients: [insert names of executors/administrators] File reference: [insert file ref] The details requested in this questionnaire are needed for the application for a grant of representation. Please complete what you can, and also gather the death certificate together with any documents and passbooks, as asked for within this questionnaire. A Personal details of the deceased Copy death certificate enclosed YES / NO 1 State the courtesy title (Mr, Mrs, etc) and any professional title (eg Dr) 1.1 Provide the deceased’s full name 1.2 Provide any alternative name or names by which they were known 2 Occupation of the deceased 2.1 Was the deceased retired? YES / NO 2.2 National Insurance number 2.3 Unique taxpayer reference; please attach income tax papers 3 A Give the address of the nursing or care home (only if this was the deceased’s last address; otherwise leave blank) 3.1 B Provide the deceased’s usual...

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CHECKLISTS
Fatal accident damages checklist: who can claim and recoverable losses under the Law Reform (Miscellaneous Provisions) Act 1934 and Fatal Accidents Act 1976 (England and Wales)

Checklist This Checklist summarises the potential claims against a defendant where the claimant in a personal injury case has died before trial. It reviews the principal statutory regimes—the Law Reform (Miscellaneous Provisions) Act 1934 (LR(MP)A 1934) and the Fatal Accidents Act 1976 (FAA 1976)—and indicates who may bring the claim and the recoverable heads of loss. For further guidance, see Practice Notes: Law Reform Act or Fatal Accidents Act? and Claims involving a fatality—heads of damage... Cause of action Claim on behalf of the deceased’s estate (under LR(MP)A 1934) Who can bring the claim? By the administrator or executor of the estate. A valid will or Grant of Letters of Administration will be required... Heads of loss Guidance on the recoverable heads of loss is provided by LR(MP)A 1934 and FAA 1976 and in the referenced Practice Notes...

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View the related Flowcharts about Estate administration

FLOWCHARTS
Retained EU Law (Revocation and Reform) Act 2023: Westminster sifting for negative SIs—parliamentary process, committees and timelines (flowchart)

The following flowchart Outlines the principal stages of estate administration, beginning with initial contact from a personal representative or a relative of the deceased, proceeding to the submission for a grant of representation, and concluding with the finalisation and closure of the matter within the file itself...

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FLOWCHARTS
Estate Administration Flowchart: From First Contact to Grant of Representation and File Closure

In Scotland, minor offences are pursued via a summary complaint. The summary process is governed by Part IX of the Criminal Procedure (Scotland) Act 1995...

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FLOWCHARTS
Wrongful trading in liquidation and administration under the Insolvency Act 1986 (ss 214, 246ZB): conditions flowchart

Procurement process flowchart This Procurement process flowchart outlines the sequence a procurement might follow and highlights the factors to weigh and the considerations involved to maintain a transparent and appropriate procedure. It further points to the Precedents on hand to support you through the procurement steps. This Flowchart serves as a worked illustration and is not meant to be exhaustive. While organisations may adopt quite varied approaches, it offers a useful baseline or point of reference. Any contract value amounts shown here are for demonstration purposes only...

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View the related News about Estate administration

NEWS
UK tax weekly: Centrica Supreme Court, GEFI treaty relief, JTI unallowable purpose; VAT grouping; King’s Speech; HMRC updates—18 July 2024

In this issue: Budgets and Finance Bills Companies and corporation tax Brexit and tax Real estate tax Individuals and income tax Stamp and transfer taxes VAT Daily and weekly news alerts New and updated content Dates for your diary Trackers New Q&As Useful information Budgets and Finance Bills King’s Speech 2024 His Majesty the King outlined the government’s priorities, agenda and intended measures for the forthcoming parliamentary session during the State Opening of Parliament on 17 July 2024. Initial reactions from the Private Client community to the announcements have been collated. See: LNB News 17/07/2024 92. CIOT letter to the new Exchequer Secretary to the Treasury The CIOT has written to the incoming Exchequer Secretary to the Treasury, James Murray MP, setting out tax matters for the new administration. See: LNB News 17/07/2024 22. Companies and corporation tax Supreme Court finds advisers’ fees were capital in...

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NEWS
Executors’ duties under section 25 Administration of Estates Act 1925 to safeguard and maintain specifically gifted property pending assent (England and Wales)

See Q&A: If executors are administering an estate where a property is being gifted to a specific beneficiary, what are the duties of the executor regarding the safeguarding and maintenance of the property? Executors must protect and look after any property earmarked for a named beneficiary, preserving it and its condition, until legal title is passed over to them...

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NEWS
Death of last surviving executor after probate: who continues the estate administration? Chain of representation, reserved powers, double grants and letters of administration with will annexed (England and Wales)

See Q&A: If a last surviving executor dies after probate has been granted, but there are executors who reserved power to apply for a double grant of probate, who will continue the administration of the estate? Under section 7(1) of the Administration of Estates Act 1925 (AEA 1925), the person who is executor to a sole, or to the final surviving, executor of a testator is treated as the testator’s executor. This principle is known as the chain of representation...

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View the related Practice Notes about Estate administration

PRACTICE NOTES
Parental responsibility under the Children Act 1989: definition, scope, case law and key issues (education, religion, medical consent, surnames, contact, relocation, passports, adoption, guardianship) in England and Wales

This Practice Note outlines the concept of parental responsibility for children under section 3 of the Children Act 1989 (ChA 1989). It describes what sits within the scope of parental responsibility and how the courts have read this concept in connection with matters such as education, religious upbringing, consent to medical treatment, changing a child’s surname, and removing a child from the jurisdiction. Definition Parental responsibility relates to the care and raising of a child until they reach adulthood. Under the ChA 1989, parental responsibility comprises all the rights, duties, powers, responsibilities and authority that, in law, a parent holds in respect of their child and the child’s property. It also embraces the rights, powers and duties that a guardian of the child’s estate (appointed before the ChA 1989 commenced) possessed in relation to the child’s property. Those rights extend to receiving or recovering, in the guardian’s own name for the child’s benefit, property of any description and wherever located to which the child is entitled to receive...

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PRACTICE NOTES
Removing or Replacing Personal Representatives in England and Wales: Renunciation, Passing Over (SCA 1981 s116), AJA 1985 s50, Will‑Trust Issues, Judicial Trustees, Procedure and Costs

There are several routes, both uncontested and contested, to remove a personal representative; below is an outline of each method. Renunciation An executor can disclaim the right to apply for a grant of probate by a signed, witnessed written renunciation filed at the probate registry (see Practice Note: Removal, renunciation and retirement of personal representatives). Renunciation is barred where the executor has already intermeddled with the estate (see Practice Note: Intermeddling in an estate). By contrast, an administrator need not make any statement about intermeddling. A template for administrators’ renunciation appears in Form PA16. If an executor declines to renounce or to extract probate at that stage, the proving executors may obtain probate with power reserved to that executor instead (see Practice Note: The type of grant needed). Passing over–section 116 Senior Courts Act 1981 Under section 116 of the Senior Courts Act 1981 (SCA 1981), the court can, in special circumstances, if necessary or expedient, pass over the person otherwise entitled to the grant—even one...

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PRACTICE NOTES
Post-death variations of Wills and intestacy: Q&A on formalities, parties, timing, trusts, minors, anti-avoidance, and IHT/CGT/SDLT under English and Welsh law

Variation of Will or intestacy after death—Q&As An instrument of variation can be used to alter how a deceased person’s estate is distributed under a Will or on intestacy. It is commonly executed by deed. To secure effectiveness—typically to obtain favourable inheritance tax (IHT) and capital gains tax (CGT) treatment under section 142 of the Inheritance Tax Act 1984 (IHTA 1984) and section 62(6) of the Taxation of Chargeable Gains Act 1992 (TCGA 1992)—certain formalities must be met. These include that the deed is in writing, contains the requisite statement applying the statutory provisions, is not made for any extraneous consideration, and is signed by all relevant parties, including the deceased’s personal representatives (PRs) where additional tax would otherwise arise. For guidance on deeds of variation, see Practice Note: Variation of Will or intestacy after death. See also Practice Note: Post-death rearrangements. Compliance with these requirements will usually deliver the intended IHT and CGT position. The formalities for execution of variation should be followed accordingly. Precedent deed of variation...

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View the related Precedents about Estate administration

PRECEDENTS
Precedent letter to pension provider: estate administration request for drawdown status, unpaid sums, death and dependants’ benefits, and transfers within two years of death

FORTHCOMING CHANGE: The government has set out its proposals to apply inheritance tax to unspent pension pots on death, effective from 6 April 2027. For further details, please see News Analysis: HMRC confirms new IHT rules on unused pension funds to apply from 6 April 2027...

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PRECEDENTS
Precedent: Estate administration enquiry letter to life assurance company—deceased’s policies, benefits, trusts, annuities and claim process

The late [ name of deceased ] [ enter name of company ] [ enter address of company ] [ enter date ] Dear [ enter organisation name ], [ Policy OR Policies ] bearing number(s): [ enter policy number(s) ]...

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PRECEDENTS
Precedent: Letter to Residuary Beneficiary Enclosing Interim Estate Accounts Following Grant and Outlining Next Steps to Final Distribution

[ insert name of beneficiary ] [ insert address of beneficiary ] [ insert date ] The late [ name of deceased ] Dear [ insert name of beneficiary ], Further to my correspondence dated [ date of last letter ], I am pleased to advise that the personal representatives have now obtained the grant of [ probate OR letters of administration ] in respect of [ name of deceased ]’s estate. Please find enclosed a copy of the interim accounts for your reference. Once we are in receipt of all liquidated assets and the final accounts have been approved, we can proceed with the final distributions and bring the estate administration to a close. If you have any queries, please do get in touch. I look forward to hearing from you. Yours sincerely,...

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View the related Q&As about Estate administration

Q&As
Can a personal representative recover leasehold service charges from beneficiaries in occupation?

For the purposes of this Q&A, it is assumed that: the leasehold property forms part of the unadministered Estate the Estate bears the primary responsibility to pay the service charge the beneficiaries in occupation have a right to occupy the leasehold property Whilst the Estate is being administered, legal ownership of the deceased’s unadministered assets is vested in the personal representatives (PRs) for the purposes of administration and to carry out that administration. In the meantime, no beneficiary, whether taking under the deceased’s Will or by intestacy, has any proprietary interest in any particular or identifiable asset comprised within the unadministered Estate, nor any enforceable claim to such an item. See Practice Note: Beneficiaries’ rights and remedies. The PRs hold extensive powers to administer and manage the deceased’s Estate...

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Q&As
Intestacy: Sibling Disclaimer—Accrual or Statutory Trusts?

As outlined in Practice Note: Intestacy—summary and Entitlement on intestacy—flowchart, the order of entitlement on intestacy is set out within section 46 of the Administration of Estates Act 1925 (AEA 1925)...

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Q&As
Death-to-appropriation income: beneficiary, residue or otherwise

Broadly, in this context, an asset is assessed only for appropriation purposes by reference to that specific date (rather than the date-of-death valuation that applies for inheritance tax (IHT) purposes)...

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