Powered by Lexis+®
Jurisdiction(s):
United Kingdom
CASE STUDY

“LexisPSL and the other Lexis solutions support our business in exactly the way we want. They enable us to quickly turn around work and deliver the best possible service to our clients.”

SBP Law

Access all documents on Keyword search

Keyword search meaning

What does Keyword search mean?
In legal practice, a keyword search is a software‑assisted method for finding specified words or phrases in electronic documents and data to identify material for disclosure, discovery or recovery. In England and Wales, the term was defined in cpr Practice Direction 31B para 5(6) as “a software‑aided search for words across the text of an electronic document”. Although PD 31B has been withdrawn, keyword searches remain commonly used under CPR PD 57AD (Disclosure in the Business and Property Courts) as a recognised technique within reasonable and proportionate searches, often alongside date ranges, file types, analytics and Technology Assisted Review. Across Scotland, Northern Ireland and Ireland the expression is descriptive rather than formally defined, but usage is broadly consistent: it features in eDisclosure/eDiscovery protocols, recovery (including commission and diligence in Scotland) and court directions. Typical features include Boolean operators, wildcards and proximity searches, applied to text (and sometimes metadata) across email, documents and other ESI. Parties frequently pilot and refine terms to manage false positives/negatives, document the search strategy, and where appropriate agree terms and validation with opponents. Keyword searching can reduce cost and volume, but is not exhaustive and should be combined with iterative testing and other proportionate review methods.
Speed up all aspects of your legal work with tools that help you to work faster and smarter. Win cases, close deals and grow your business–all whilst saving time and reducing risk.

View the related Checklists about Keyword search

CHECKLISTS
Complete keyword taxonomy for the UK Financial Services Enforcement Database (FCA, PRA, PSR): search terms for Final and Decision Notices, 2014–present

The Financial Services Enforcement Database Holds comprehensive details on all material Financial Conduct Authority (FCA) and Prudential Regulation Authority (PRA) Final Notices and, where available, Decision Notices, covering the period from 2014 to the present. It further includes any Decision Notices issued by the Payment Systems Regulator (PSR). Beyond enabling filtering by rule contravention, the Enforcement Database also permits users to refine and tailor results more precisely by sector, keywords, seriousness factors, aggravating factors, mitigating factors, financial penalty, and other actions such as appeals. This document outlines the keywords for the Financial Services Enforcement Database and serves as a reference to help identify words and phrases to search for across the Database...

Read More Right Arrow

View the related News about Keyword search

NEWS
September 2025 EU asset management and investment funds update: SFDR PAI disclosure practices and ESAs recommendations, ESMA risk report, CMU financing proposals, and CSDR T+1 settlement timeline

Asset management & investment funds—EU & international developments—September 2025 The three European Supervisory Authorities (the European Banking Authority, the European Insurance and Occupational Pensions Authority and the European Securities and Markets Authority—ESAs) annual report on voluntary PAIs disclosures under SFDR The ESAs have released their fourth annual report on PAI disclosures under the SFDR. It concludes that financial market participants are supplying more comprehensive and higher quality disclosures, with large multinational groups most advanced. Smaller firms, by contrast, frequently blend generic environmental, social and governance or promotional material with SFDR content, leaving it unclear whether PAIs are being taken into account. The report also observes that more FMPs now provide entity‑level information in clearly labelled sustainability or SFDR sections on their websites, improving transparency and ease of access. It outlines examples of good and below‑average disclosure practices and offers recommendations to national competent authorities and to the European Commission in advance of the SFDR review. Entity level disclosures Access: good: disclosures kept in...

Read More Right Arrow

View the related Practice Notes about Keyword search

PRACTICE NOTES
AI and technology-assisted disclosure under CPR Part 31 and PD 57AD: functions, process, risks, co-operation and costs (England and Wales)

This Practice Note considers the use of artificial intelligence (AI) and allied tools when preparing to give disclosure to opposing parties. It draws no distinction between disclosure under the disclosure scheme used in the Business and Property Courts and disclosure under Part 31 of the Civil Procedure Rules. The priority is to save time and costs without undermining the dependability of the disclosure produced. Why AI works in disclosure AI and related tools can be effective for disclosure because the task is often predictable. Similar kinds of disputes typically generate similar categories of documents tied to the particular issues in contention. Naturally, there will be variations from case to case, yet these do not diminish the role of AI tools. Such tools are attractive to legal advisers conducting disclosure as they reduce human effort and thus cost, while creating an audit trail to evidence the robustness of the process if the disclosure is challenged. The breadth of searches for responsive material is frequently scrutinised by opposing parties. In...

Read More Right Arrow
PRACTICE NOTES
FCA Treating Customers Fairly (TCF) post-Consumer Duty: residual application of Principles 6 and 7, CP25/37 proposals, RPPD roles, culture and MI expectations, enforcement and FOS approach (UK)

The Financial Services Enforcement Database holds comprehensive details of all substantive FCA and PRA Final Notices and, where available, Decision Notices from 2014 onwards. Search and filter options include: Rule breach (including breach of Principle 6) Keyword (including ‘Treating Customers Fairly (TCF)’) Sector Date Seriousness Aggravating and mitigating factors Financial penalty Other actions (such as referrals to the Upper Tribunal) Overview and key points This Practice Note explores the continuing significance of the Financial Conduct Authority’s (FCA) Treating Customers Fairly (TCF) initiative after the arrival of the FCA’s Consumer Duty. TCF’s core building blocks are found in the FCA’s Principles for Business (PRIN), especially Principles 6 and 7. Once a central pillar of the FCA’s consumer protection objective, TCF was integral to securing a fair deal for consumers. This Practice Note outlines the main concepts underpinning TCF and assesses the enduring relevance and application of Principles 6 and 7...

Read More Right Arrow
PRACTICE NOTES
FSMA 2000 s 177: Offences and contempt for non-compliance in FCA investigations—false or misleading information, document destruction, and obstructing search warrants

The Financial Services Enforcement Database brings together comprehensive details on all substantive FCA and PRA Final Notices and, where available, Decision Notices, from 2014 onwards. Searches can be run and narrowed by a range of fields, including: rule/legislation breach keyword such as ‘Open and cooperative’ sector date financial penalty aspects of financial penalty analysis outcomes including redress and prohibition orders other actions such as referrals to the Upper Tribunal Non-compliance with a requirement under Part XI of the Financial Services and Markets Act 2000 (FSMA 2000)—for instance, failing to supply documents or information, or supplying false information—can have serious consequences. The process for addressing such non-compliance during a Financial Conduct Authority (FCA) investigation is set out in FSMA 2000, s 177. Failure to comply with an FCA information or document requirement The FCA’s statutory powers to compel information from those under investigation, or from third parties, are described in Practice Note: FCA enforcement essentials—investigations—Powers of...

Read More Right Arrow