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Share certificate meaning

What does Share certificate mean?
A share certificate is the paper document a company issues to a shareholder to evidence shares held in certificated form. In UK and Irish practice the term is descriptive rather than strictly statutory: a certificate is prima facie evidence of title, but title is constituted by entry in the register of members, which prevails on conflict. Companies legislation requires companies to issue certificates within a set period after allotment or transfer and to provide replacements for lost or destroyed certificates against an indemnity. A share certificate typically states the shareholder’s name, the company, the class and number of shares, distinguishing numbers (if used), the amount paid or unpaid, and the date of issue, and it is executed as required by the company’s articles. Where shares are held in uncertificated form (for example through CREST under the Uncertificated Securities Regulations), no share certificate is issued and holdings are recorded electronically. Usage is broadly consistent across England and Wales, Scotland and Northern Ireland (Companies Act 2006) and Ireland (Companies Act 2014). Bearer shares are prohibited; a share certificate is not a bearer instrument and is not transferable by delivery. In practice, production of the certificate commonly accompanies a stock transfer.
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View the related News about Share certificate

NEWS
Private Client weekly: probate: donatio mortis causa of dematerialised assets; Court of Protection CANH withdrawal; HMRC and tribunal rulings; death certification reforms; HMRC updates; remittance basis; property policy under Labour

In this issue: Probate Court of Protection UK taxes for Private Client HMRC Manuals updates Tax avoidance, evasion and non-compliance International Question of the week Additional Private Client updates this week Daily and weekly news alerts LexTalk®Private Client: a Lexis®PSL community New and updated content Dates for your diary Trackers Latest Q&A Useful information Probate Donatio Mortis Causa in the digital age—valid death bed gifts of dematerialised assets including online bank accounts, share accounts and registered land (Rahman v Hassan) The court determined that the Deceased made effective donationes mortis causa (gifts made in contemplation of death) of registered freehold and leasehold property, online bank accounts and shares. Shortly before the death he anticipated, he passed to the claimant copies of a land certificate and land registration documents, bank cards, login credentials and pin readers with passwords, stating that everything belonged to him. Written by Oliver Hilton,...

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NEWS
UKIPO rejects Certificial's GB2588480 patent as excluded business method and computer programme; Aerotel applied; no technical contribution

The UK Intellectual Property Office (UKIPO) blocked Certificial LLC's to protect its digital insurance certificate verification platform The UKIPO concluded the invention was excluded from patentability as it fell under intellectual property provisions barring protection for a ‘scheme, rule or method for doing business’ or for computer programmes. According to the hearing officer, issuing insurance certificates by checking policy requirements against a policy-holder’s cover sits squarely within economic activity; the invention has no purpose beyond that, and is a business method pursued for commercial ends. Certificial filed in 2020 to secure UK protection for the development, relying on an earlier US patent for the same software. As described in the patent materials, the platform performs digital verification of insurance certificates so that users, including brokers and insurance providers, can exchange policy information, manage renewals, cut fraud risk, and share insurance details, the patent documents say...

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NEWS
UK FTT upholds HMRC withdrawal of EIS relief: 'purpose of issue' and trading requirements not met; no deemed group trade; compliance certificates not conclusive (York SD Ltd v HMRC)

York SD Ltd and others v HMRC [2025] UKFTT 877 (TC) The EIS encourages backing for early‑stage companies by enabling investors to claim substantial income tax and capital gains tax reliefs. As a result, the qualifying rules are tightly drawn. Investors cannot obtain relief without HMRC’s authorisation, given by way of a compliance certificate issued to the company. To secure that certificate, the company must file a compliance statement with HMRC, supported by information and declarations. Even once EIS authorisation is granted, HMRC may later withdraw relief and reclaim any related tax from investors in specified circumstances. This case arose from HMRC’s decision to remove relief from investors in six UK companies set up to trade in solar electricity generation in Spain and Portugal through local subsidiaries. The UK companies were incorporated in 2015, and the relevant shares were issued in late 2015 and early 2016. However, the subsidiaries did not commence operations until 2018 or later. In the meantime, the UK companies installed rooftop solar panels on UK...

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View the related Practice Notes about Share certificate

PRACTICE NOTES
UK Company Incorporation under the Companies Act 2006: formation, naming, PSCs, officers, articles, share capital, filings, public/guarantee requirements and initial post-incorporation steps

This Practice Note looks at the principal considerations and steps when establishing a company limited by shares or by guarantee. What is a company? A company is a business vehicle that exists as a separate legal entity, distinct from its members. It is owned by its members and run by its directors. It is governed by the Companies Act 2006 (CA 2006). Companies are widely used; more than 5 million are on the UK public register maintained by Companies House. Under the CA 2006, the following company types are available: Public or private companies limited by shares — see Practice Notes: Private companies limited by shares and Public companies limited by shares Private companies limited by guarantee (primarily used by charities and other not-for-profit organisations — see Practice Note: Companies limited by guarantee) Unlimited companies (comparatively uncommon — see Practice Note: Unlimited companies) For details on other business vehicles, see Practice Note: Forms of business vehicle — fundamentals....

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PRACTICE NOTES
Transferring certificated shares in UK companies: procedure, legal and equitable title, stock transfer forms, stamp duty and registration

There are several situations in which a company’s shares may change hands at times, the most frequent being a disposal of the shares by way of sale transactions. Other scenarios include a transfer arising on the creation or enforcement of security, or effected as a gift. It is likewise possible for a company to purchase its own shares, and for shares to be transmitted by operation of law (eg following the death or bankruptcy of a holder). This Practice Note concentrates on the standard steps required to implement a transfer of certificated shares on a sale that is not a buy-back transaction in practice. Certificated shares, uncertificated shares and their transfer Company shares may exist in certificated or uncertificated form. They are held in certificated form where the company has issued, or ought to have issued, a paper share certificate for the holding concerned. They are held in uncertificated form where the shares are recorded electronically; in that case the company need not, and will not, have issued...

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PRACTICE NOTES
Property issues in share versus asset acquisitions: due diligence, leases, site separation and sharing, contingent liabilities, searches, completion and tax (SDLT, VAT/TOGC) in England and Wales

The properties held by a company can be obtained by two routes: an acquisition of assets owned by the company (an asset purchase), or an acquisition of the company’s shares (a share purchase) Asset purchase On an asset purchase: the buyer takes the undertaking as a going concern and may select which elements of the business, together with any assets and liabilities, it wishes to take on every property owned, used or occupied by the undertaking must be conveyed, assigned or transferred to the purchaser within the sale documents Properties may be sold outright, or the buyer may be granted a fresh lease. Where a leasehold interest is involved (whether already existing or newly created), particular issues arise. For more information, see Practice Note: Leasehold property issues arising on an asset purchase. The properties will be identified in the sale agreement and it is the property interests themselves that are transferred, rather than the company’s...

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View the related Precedents about Share certificate

PRECEDENTS
Precedent: LTIP Matched Award Certificate—Acceptance, Vesting, Performance Targets, Holding Period, Lapse and Dividend Equivalent

[ insert name of company who granted the award pursuant to the long term incentive plan (LTIP) ] ( Company ) [ insert name of LTIP ] ( Plan ) Name Quantity of Shares under the Matched Award Grant Date Standard vesting date[, subject to meeting the Performance Targets] End of Holding Period This confirms that you are the holder of a Matched Award conferring the right to acquire up to the maximum number of Shares in [ insert name of Company whose shares are being granted under both invested and where relevant Matched Awards ], as detailed in the table above...

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PRECEDENTS
LTIP Option Certificate Template: Vesting, Performance Targets, Exercise Restrictions, Holding Period, Cessation of Employment, and Tax/NICs Indemnity

[ insert name of company who granted the option pursuant to the long term incentive plan (LTIP) ] ( Company ) [ insert name of LTIP ] ( Plan ) Name Number of Shares under Option Option Price per Share Date of Grant Normal Vesting date [ , subject to satisfaction of Performance Targets ] End of Holding Period We hereby confirm that you hold an Option permitting you to acquire up to the maximum number of Shares in [ insert name of Company whose shares are being granted under option ] as shown in the table above. The Option was issued on the Date of Grant set out above under a global deed of grant entered into by the Company [ and is conditional upon the Performance Target(s) attached to this certificate ]. The Option Price due per Share when the Option is exercised is likewise specified in the table above...

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PRECEDENTS
Company and directors’ warranty certificate to placing agent for UK secondary share placing (LSE Main Market or AIM)

[ On letterhead of the company ] [ insert name of the Placing Agent ] [ insert date ] Dear [ insert text ] Placing of up to [ insert number ] Placing Shares of [ insert amount ] pence each in the capital of the Company (the Placing) We write regarding the Placing and the placing agreement entered into by the Company, the Placing Agent and the Directors, dated [ insert date ] (the Placing Agreement)...

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