Jurisdiction(s):
United Kingdom
Key definition
Personal data definition

What does Personal data mean? In data protection practice, personal data is any information that identifies, or could identify, a living person. The term is defined in the UK GDPR and the Data Protection Act 2018 (UK), and in Ireland by the EU GDPR and the Data Protection Act 2018 (Ireland), and is used consistently across the UK and Ireland. A person can be identified directly (for example, by name or an ID number) or indirectly, using data that, alone or with other information reasonably likely to be used by the controller or another person, singles them out (such as location data, online identifiers, or factors...

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Internal questionnaire for mapping personal data, including special category personal data, across employees, customers, suppliers and other contacts: systems, security, access, retention and deletion

Precedents
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We must know exactly what Personal data we possess so we can lawfully put measures in place to safeguard it...

Please complete this questionnaire by [ insert date ] and return it to [ insert name or email address ]...

The table below clarifies some of the terminology used in the questionnaire; if you have any questions, please contact [ insert name or email address ]...

Term — Explanation

  • Personal data – Information relating to an identified or identifiable living individual...
  • Special category personal data – Personal data disclosing racial or ethnic background, political views, religious or philosophical beliefs, or trade union membership; data concerning health, a natural person's sex life or sexual orientation; biometric information processed to uniquely identify a person; genetic information...
  • Data retention schedule – Internal guidelines stating how long data can be kept, which can be found [ state location, eg on our intranet ]...

1 Employees, workers and external consultants

Do you store any personal data about our employees, workers or external consultants? ☐ Yes ☐ No If no, go to section 2. If yes, continue with this section. Who do you hold personal data about?...

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Web page updated on 22/05/2026

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