Jurisdiction(s):
United Kingdom

Key definition

Sickness absence definition

What does Sickness absence mean? Sickness absence describes any period when an employee does not attend work because of illness or injury. The expression is used in employment contracts, policies and tribunal practice; it is not given a single statutory definition, but the legal framework regulates pay, evidence and management. In England & Wales and Scotland, employees may qualify for Statutory Sick Pay (SSP) and any contractual (occupational) sick pay; self-certification normally covers the first 7 calendar days, followed by a fit note. Employers must manage short- and long-term sickness absence fairly, consider reasonable adjustments under the Equality Act 2010, obtain medical evidence (including occupational health),...

Template Letter Confirming Written Improvement Notice or Final Written Warning for Persistent Intermittent Short‑Term Sickness Absence: Attendance Targets, Support Measures, Review Dates, Expiry and Appeal Rights (Capability Procedure)

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Precedents

[ To be printed on headed notepaper ]

[ insert date ]

Dear [ insert name of employee ],

Re: [ insert name of employer ] (the Company)

Following the Capability meeting held on [ insert date ] [ , where you were accompanied by [ insert name ] ] , I write to [ advise you of OR confirm ] our decision to issue you with a [ written Improvement notice OR final written warning ] in accordance with the Company's [ Performance and capability procedure ], a copy of which was [ enclosed with OR referred to ] in our correspondence to you dated [ insert date of letter inviting the employee to the capability meeting ]...

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Web page updated on 22/05/2026

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