Precedent letter to director: notification of special notice of proposed ordinary resolution to remove from office (Companies Act 2006, ss 168, 169, 312)

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Precedents

[ Insert date ]

Dear [ insert name of director ],

Special notice of proposed resolution to remove director from office: [ insert company name ] [ Limited OR PLC ] (the Company )

I write, under section 169(1) of the Companies Act 2006 (the CA 2006), to notify you that the Company has received special notice of an ordinary resolution to remove you from office under sections 312 and 168 of the CA 2006; a copy is enclosed, and it will be considered at the next general meeting.

Please note section 169 of the CA 2006, including your right to speak on the resolution and to submit written representations to the Company. If you wish the Company to circulate such representations to members receiving notice of the meeting, ensure they are of reasonable length and reach me by [ insert date ].

If a copy is not sent to members in accordance with section 169(3) of the CA 2006 because the representations are received too late or owing to the Company’s default, you may—without prejudice to your right to speak at the meeting—have them read out at the meeting.

Yours [ sincerely OR faithfully ],
[ Name ]
[ Director OR Secretary ]...

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Web page updated on 22/05/2026

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