Jurisdiction(s):
United Kingdom

Key definition

Personal data definition

What does Personal data mean? In data protection practice, personal data is any information that identifies, or could identify, a living person. The term is defined in the UK GDPR and the Data Protection Act 2018 (UK), and in Ireland by the EU GDPR and the Data Protection Act 2018 (Ireland), and is used consistently across the UK and Ireland. A person can be identified directly (for example, by name or an ID number) or indirectly, using data that, alone or with other information reasonably likely to be used by the controller or another person, singles them out (such as location data, online identifiers, or factors...

Precedent internal DSAR policy and procedures under UK GDPR and the Data (Use and Access) Act 2025: recognition, verification, exemptions, time limits and disclosures

Published by a LexisNexis Employment expert

Precedents

Stop press: The Data (Use and Access) Act 2025 (Commencement No 6 and Transitional and Saving Provisions) Regulations 2026, SI 2026/82 bring into effect the remaining provisions of the Data (Use and Access) Act 2025 (DUAA 2025). Provisions relating to subject access requests, legitimate interests, purpose limitation, automated decision-making, international transfers and enforcement are operative from 5 February 2026, and those dealing with penalty notices and complaints take effect from 19 June 2026. For more information, see Practice Note: Data (Use and Access) Act 2025—employment implications. This Precedent will be updated shortly to take account of these changes.

1 Introduction

1.1 The Company maintains Personal data (or information) concerning job applicants, employees, clients, customers, suppliers, business contacts and other individuals for a variety of business purposes.
1.2 Under Assimilated Regulation (EU) 2016/679, UK General Data protection Regulation ( UK GDPR ), individuals (referred to as ‘data subjects’) have a general right to ascertain whether we hold or process personal data about them, to access that data, and to receive supplementary information. This is described as the right of access, or the right to make a data subject access request.

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Web page updated on 22/05/2026

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