Jurisdiction(s):
United Kingdom

Generative AI in the Workplace: Policy on Staff Use, Approval, Data Protection, Confidentiality, IP, Bias, Accuracy, Monitoring and Disciplinary Action

Precedents
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1 Introduction

1.1 [ Insert organisation’s name ] acknowledges the potential of artificial intelligence (AI) to reshape how we work, enhance the services we deliver, and bolster our competitiveness.

1.2 We are committed to using AI tools in a safe and responsible manner, upholding confidentiality and third-party rights. This also includes any AI tools used by third parties acting on our behalf.

1.3 This policy guides staff on the use [ and deployment ] of generative AI (GenAI) tools in the course of your work, explains when we may monitor the use of GenAI, and states the action we will take if this policy is breached. It should be read alongside other policies relevant to the use of AI in the workplace, for example:

  • 1.3.1 data protection policy
  • 1.3.2 information security policy
  • 1.3.3 confidentiality policy
  • 1.3.4 equality policy
  • 1.3.5 harassment and bullying policy
  • 1.3.6 social media policy
  • 1.3.7 [ insert next ]

1.4 This policy applies to all individuals, including employees, workers, temporary and agency workers, contractors, interns, volunteers and apprentices (referred to as ‘staff’ in this policy)...

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Web page updated on 22/05/2026

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