Legal Precedents

1 Introduction 1.1 Although remote working (at home or while travelling) and removable media deliver major advantages to our business and customers, they also introduce risks that can be difficult to control. 1.2 This policy outlines those risks and the procedures we use to lessen them. 2 Responsibility and application 2.1 [ State name or role, eg The Data Protection Officer ( DPO) ] holds responsibility for this policy. 2.2 This policy applies to all staff. 3 The risks Remote working and removable media involve moving and storing confidential and sensitive data outside the office’s secure environment, commonly via the internet and at times in public locations. This leaves us exposed to notable risks. 3.1 Loss or theft of data Portable devices are especially prone to loss or theft and may not benefit from the same physical...

1 Background information Full name of [ prospective ] supplier [ To be completed by customer ] Registered address [ To be completed by customer ] Short overview of services to be provided [ To be completed by customer ] Date the [ prospective ] supplier completed this questionnaire [ To be completed by customer ] Signature of the authorised representative of the [ prospective ] supplier [ To be completed by supplier/third party ] Name of the authorised representative [ To be completed by supplier/third party ] 2 Governance Who holds ultimate accountability within your organisation for managing information and cyber security? [ To be completed by supplier/third party ] When did the board most recently review information security, cyber security and cybercrime risk? [ To be completed by...

Please select the Precedent link. Please note this log was compiled in Excel, therefore it cannot be downloaded directly into Word at all...

Created to support staff training on cybercrime and cybersecurity, this Precedent presentation serves as an aid. It is not a technical manual; instead, it offers guidance to help organisations instruct their teams on measures used to control the risk of cybercrime. While it features several references to technical elements of cybercrime and cybersecurity, these are provided solely as general pointers for organisations to consider internally......

Threat Advanced persistent threat ( APT) What is it? Attackers obtain unauthorised access to a system and remain concealed for extended periods, potentially moving sensitive data without permission. Even once spotted, they may leave several backdoors so they can return. Our defensive measures We ensure users understand the risk and follow basic account security practices. We use firewalls to monitor and filter traffic. We use antivirus software. Botnet What is it? A group of infected computers remotely controlled by a hacker, who can share or sell access to other cyber criminals to send spam or overwhelm a system. Our defensive measures See Malware and Hacking Chain letter What is it? An email that pushes recipients to forward it to others. Not a security threat, but it wastes time and can slow email servers. Our defensive measures We advise users not to forward chain letters or hoaxes. We keep informed about chain...

Quarter 1— Confidential information This quarter’s pointers and reminders focus on carefully managing confidential information. For more detailed guidance, please refer to the following resources and policies: [ insert, eg Clear desk and clear screen policy ] [ insert, eg Remote working and removable media policy ] [ insert, eg Cybercrime prevention strategy and incident management plan ] [ insert, eg Confidentiality and disclosure policy ] [ insert, eg Information management and security policy ] [ insert, eg Internet, email and communications policy ] [ insert, eg Bring your own device ( BYOD) policy ] [ insert, eg Generative AI policy ] Month 1— Think ‘secure’ You handle significant and sensitive work. We all share a responsibility to ensure it remains protected and confidential. Always remember to lock your computer or any device when it’s not in use. Doing so helps to safeguard devices and keeps those vital matters...

1 Introduction 1.1 This policy is intended to sit alongside the Company’s [ data protection policy (employment) ]. 1.2 It explains the Company’s approach to making enquiries about a prospective (or existing) employee’s criminal history, and to undertaking Disclosure and Barring Service ( DBS) checks. 1.3 This policy confirms our commitment to comply with the DBS Code of Practice and our data protection obligations, to treat prospective employees fairly, and to avoid unfair discrimination against any person who is the subject of a criminal record check on the basis of a conviction or other information disclosed. Its purpose is to describe how we meet our data protection obligations in relation to criminal records information and to protect such information, and to ensure that staff understand and follow the rules that govern the collection, use and deletion of criminal records...

File content type Action Retainer materials (i.e. client care letter, instructions, conflict check, opening letter to the client, etc): Keep File and attendance notes, correspondence and emails (i.e. communications): Keep Pleadings: Consider retaining for the firm’s precedent bank, in anonymised form with all personal data removed Client documents that existed before the retainer: Return to the client. Consider whether you should create and keep a copy Original documents produced by the firm for the client, e.g. agreements, leases, etc: [ Insert your firm’s usual arrangements, eg Retain in accordance with records management policy, provide a copy to the client ] Case law: List and destroy, or consider keeping for the firm’s research files Drafts of documents/agreements: Keep Experts’ reports: Keep Research: Consider retaining for the firm’s research files ...

Acknowledgement of receipt I confirm receipt of the following documents/items from [ name of firm ]: [ Insert document details ] [ Insert document details ] [ Insert document details ] [ Insert document details ] Date: [ insert date ] Client’s signature: [ insert signature ]......

1 Client/matter details Client/matter reference number [ Enter client/matter reference number ] Client/matter name [ Enter client/matter name ] 2 Matter closure information Closure date of matter [ Enter date ] File closure completed by [ Enter name ] 3 Return and storage of original documentation Original papers returned to client [ [ Enter list ] OR None ] Nature, location and reference of any client property held by the firm relating to this matter (if applicable) [ Enter details ] 4 Storage and destruction Any special storage instructions □ Yes—[ provide details ] □ No Date to consider the file for destruction Refer to our suggested retention periods as set out in our [ insert, eg Records retention schedule ] or contact [ Enter name ] for guidance [ Enter date ] 5 Additional...

Files must be checked promptly once the matter concludes. The timeframe for completing this review should not exceed [ insert period of time ] in any circumstances......

Precedent client property storage log Put in place a procedure to ensure items owned by the client are either: returned to the client with written acknowledgement of receipt (see Precedent: Receipt of documents—client acknowledgement), put into storage with an update made to your storage log This Precedent is designed for law firms. It serves to record all original documents and property you hold for clients, eg an original will, a lease or company records. See also Practice Note: Closing a client matter—law firms and File and matter closure checklist. Please click to access the Precedent client property storage log. The Precedent is supplied in Excel and cannot be downloaded in word......

Dear [ Name ] Re: [ matter reference and description ] Your matter is now concluded, and we would like to express our gratitude for instructing us. What we will do now We will [ clearly outline what we will (and will not) do, for example in relation to supplying follow-up advice or associated services ]. What you may need to do now In addition, you will need to [ specify any final steps the client should take, including any upcoming deadlines that must be met to preserve or protect their position ]......

This presentation has been developed as a resource to train your managers to carry out cancellation rights. The training materials are customisable. This version of the training pack is provided in Power Point and therefore cannot be downloaded to Word from this page directly......

Your request for work to begin within the cancellation period has been noted...

We hereby confirm receiving your request to commence work within the cancellation window...

To [ insert your name, geographical address, telephone number, fax number and email address ]: I/ We [] hereby notify you that I/ We [] cancel my/our [] contract of sale for the goods listed below [], or the agreement for the provision of the following service: [ describe service ] Ordered on / received on [] Name of client(s) Address of client(s) Signature of client(s) (only if this form is notified on paper) Date: [] Delete as appropriate......

Request to start work during cancellation period To: [ insert your name, geographical address, telephone number, fax number and email address ] I/we [] authorise [ insert firm’s name ] to begin work on [ describe digital content to be supplied ] within the 14–day cancellation period. I/we [] acknowledge and accept that, once you start to supply [ describe digital content ], I/we [] will forfeit the right to cancel and will be required to pay in full. Name of client(s): Address of client(s): [ Signature of client(s): ] Date: [] Delete as appropriate......

Request to start work during cancellation period To: [ insert your name, geographical address, telephone number, fax number and email address ]: I/we [] authorise [ insert firm’s name ] to begin work on: [ describe service ] within the 14–day cancellation period. I/we [] acknowledge and agree that, should I/we [] cancel within this 14–day period, I am/we are [] obliged to pay for the work completed on a pro‑rata basis. The charge will reflect the proportion of services actually delivered up to the point I/we [] notified you of the decision to cancel, relative to the overall scope of the contract. I/we [] also understand and accept that the right to cancel will be lost, and full payment will be due, once the contract has been fully performed (i.e. you finish the work), even if completion occurs during the cancellation period. Name of...

Instructions for cancellation Right to cancel You are entitled to cancel this agreement within 14 days without providing any reason at all. The cancellation window ends 14 days from the date the contract is concluded, calculated from the day of conclusion. To use your right to cancel, you must tell us of your decision to end this contract by a clear and explicit notice (e.g. a letter sent by post, fax, or e-mail). You may use the attached Cancellation Form, but this is not compulsory or required. Our contact details, for sending your cancellation request, are as follows: [ insert your name, geographical address, telephone number, fax number and email address ]......