Legal Precedents

This Precedent is an optional annex to Precedent: Compliance plan—law firms...

1 General information Period under review [ Insert review period ] Review date [ Insert date ] Reviewer(s) [ Insert name(s) ] 2 Data Criteria For the most recent [ insert period, e.g. quarter ] Across the past 12 months Overall volume of suspicious activity reports ( SARs) submitted [ Insert number ] [ Insert number ] SARs concerning money laundering [ Insert number ] [ Insert number ] SARs concerning terrorist financing [ Insert number ] [ Insert number ] SARs concerning proliferation financing [ Insert number ] [ Insert number ] SARs concerning bribery and corruption [ Insert number ] [ Insert number ] SARs concerning financial sanctions [ Insert number ] [ Insert number ] SARs concerning fraud [ Insert number ] [ Insert number ] SARs...

General information Review date [ Insert date ] Reviewer(s) [ Insert name(s) ] Screening Thinking about your screening procedure: Is it delivering as expected (e.g. if screening is outsourced, are you seeing too many false positives, and is the provider dependable, etc)?......

1 General Date for review [ Insert date ] Name of the reviewer [ Insert name ] 2 Risk assessment Looking over your risk assessment: Has the risk assessment been reviewed or has a new risk assessment been done in last 12 months? □ Yes □ No—state rationale and, where relevant, record action point in section 5 Is the latest risk assessment still fully fit for purpose?......

A: General information Date of the annual review [ Insert date ] Individual(s) carrying out the annual review [ Insert name ] [ Insert position, eg COLP ] B: Data 1 Rolling data Criteria During the last [ insert period, eg quarter ] Across the last 12 months Count of non-routine undertakings provided [ Insert number of non-routine undertakings given ] [ Insert number of non-routine undertakings given ] Count of non-routine undertakings discharged [ Insert number of non-routine undertakings discharged ] [ Insert number of non-routine undertakings discharged ] 2 Snapshot data Number of non-routine undertakings presently outstanding [ Insert number of non-routine undertakings currently outstanding ] Financial value of outstanding non-routine undertakings [ ......

1 General information Date of the annual review Person(s) carrying out the annual review [ Insert date ] [ Insert names(s) ] 2 Review and findings Item assessed Outcome Does your Compliance plan faithfully represent your current compliance arrangements? ☐ Yes ☐ No (set an action point at 3 below) Does your Compliance plan properly identify your COLP and COFA (and, if appropriate, their deputies)? ☐ Yes ☐ No (set an action point at 3 below) If you have appended a Register of compliance policies to your Compliance plan, is the Register accurate and up to date?......

A: General information Review date: [ Insert date]. Reviewer(s): [ Insert name]. Role: [ Insert position, eg COLP]. B: Data 1 Rolling data Past [insert period]: issued — [ Insert number]; released — [ Insert number]. Past 12 months: issued — [ Insert number]; released — [ Insert number]. 2 Snapshot data Open non‑routine undertakings — [ Insert number]. Value of open non‑routine undertakings — [ State financial value]. C: Review and findings Undertakings Register up to date? Yes/ No. If no, add action in D. Staff following processes for routine/non‑routine issuing and accepting? Yes/ No. If no, add action in D. Any undertakings not released? Yes/ No/ Not applicable. If yes, give details and add action in D. Patterns or trends? Yes/ No. If yes, summarise. Any compliance failures? Yes/ No. If yes, describe and confirm...

A: General information Review date Reviewer(s) B: Data 1 Rolling data Criteria During the past [ insert period, e.g. quarter ] Across the last 12 months Count of suspected conflict / confidentiality / disclosure issues referred to the COLP for a decision on whether we could act (“reported cases”) Count of reported cases where instructions were declined following review by the COLP Count of reported cases where instructions were approved following review by the COLP (including cases that are now closed) 2 Snapshot data Count of reported cases with a decision outstanding from the COLP (e.g. on whether we can act or other actions required) Count of reported cases in which we are presently acting (i.e. instructions were approved following review by the COLP) ......

This Precedent training deck serves as a tool to instruct your team on your financial sanctions policies and processes. The training materials are fully customisable for you. This edition of the training pack is supplied in Power Point, so it cannot be downloaded into Word from this page. Use the link just below to obtain the Power Point presentation right here. Contents Introduction What are financial sanctions?......

1 General information Review date [ Insert date ] Reviewer(s) name(s) [ Insert name(s) ] 2 Rolling data Criteria In the last [ insert period, eg quarter ] Over the last 12 months Count of potential claims received Count of potential claims reported to professional indemnity insurer Count of claims closed/settled/resolved Monetary value of claims closed/settled/resolved 3 Snapshot data Criteria In the last [ insert period, eg quarter ] Over the last 12 months Count of outstanding claims Potential overall value of outstanding claims 4 Review and findings ......

1 General information Review date [ Insert date ] Name of reviewer [ Insert name ] 2 Data Criteria Across the past twelve-month reporting period Total whistleblowing submissions recorded [ Insert number ] 3 Review and findings Assessment point Reply Are your Whistleblowing policy and procedures current and suitable? □ Yes □ No— if no, please record an action in section 4 Is your Whistleblowing register current and up to date?......

1 General information Report date: [ insert date ] Previous report date: [ insert date ] Submitted by: [ insert name ] 2 Key points [ Insert key point ] [ Insert key point ] [ Insert key point ] [ Insert key point ] 3 Action points arising from last COLP board report Action point: [ Insert action point ] Person accountable: [ Identify person responsible for this action point (may or may not be the COLP) ] Status: [ insert status ] Action point: [ Insert action point ] Person accountable: [ Identify person responsible for this action point (may or may not be the COLP) ] Status: [ insert status ] Action point: [ Insert action point ] Person accountable: [ Identify person responsible for this action point (may or may not be the...

1 General information Report date [ insert date ] Previous report date [ insert date ] Report submitted by [ insert name ] 2 Key points [ Insert key point ] [ Insert key point ] [ Insert key point ] [ Insert key point ] 3 Action points arising from last COFA board report Action item [ Insert action point ] Nominated lead [ Identify person responsible for this action point (may or may not be the COFA) ] Current status [ insert status ] Action item [ Insert action point ] Nominated lead [ Identify person responsible for this action point (may or may not be the ......

1 Introduction This document provides a concise, high-level overview of office procedures. It does not cover all employment or health and safety policies. A complete set of policies is available [ Insert, eg on our intranet ]. 2 Office days and hours 2.1 Standard office days and hours are [ insert details of your office hours eg 09:00–17:30 Mondays to Fridays inclusive ]. 2.2 [ If you are a hybrid office worker, your office attendance should be recorded via the [ insert platform name, e.g. Office Space/ Outlook/ HR Portal ] in accordance with the firm’s hybrid working policy. ] 3 Office closure over bank holidays/public holidays 3.1 There are typically six fixed bank holidays each year, and the office will be closed on those dates. As these dates change annually, please ensure you check when they occur in each calendar...

1 General information Review date [ Insert date ] Person responsible for the review [ Insert name ] 2 Referral and fee sharing file audits carried out since last periodic review Populate the table using any referral and fee sharing file audit records completed since the last periodic review. Date of each audit Number of client files reviewed per audit [ Insert date of first audit ] – [ State how many client files were reviewed during the audit ] [ Insert date of second audit ] – [ State how many client files were reviewed during the audit ] [ Insert date of third audit ] – [ State how many client files were reviewed during the audit ] 3 [ Client spot checks carried out since last periodic review Complete the table for any client spot checks...

This Precedent: You should keep records and management information ( MI) to allow you to evidence that any sums paid for personal injury ( PI) referrals are lawful. MI typically takes the form of data or statistics that can be gathered and used to measure performance and identify trends. Most practices can extract data from their finance and document or case management systems. It can be exported to Excel. It shows a basic set of MI. You may wish to expand on it, depending on the complexity of your referral arrangements and the volume of referrals......

1 Background information Introducer/fee sharer name [ Insert name ] Financial and other particulars of the arrangement [ Insert financial and/or other terms ] Person accountable for managing the relationship with this introducer/fee sharer [ Insert name ] Person undertaking this due diligence exercise [ Insert name ] Date of the due diligence exercise [ Insert date ] 2 Personal injury compliance Will you be sent referrals for the purposes of the Legal Aid, Sentencing and Punishment of Offenders Act 2012 ( LASPO 2012) or under the SRA Glossary? Yes (proceed with the remainder of Section 2) No (move on to Section 3) Does the referral arrangement require you to make any payments (including sharing your fees) for the purposes of LASPO 2012, s 56? Yes No If yes, are those payments: ( A) for the...

Option 1: Payments made to independent claims management company Your case has been passed to us by [ insert name of introducer ], a claims management company. We are obliged to inform you that [ insert name of introducer ] has a financial interest in introducing you to us, as we make payments to [ insert name of introducer ] for [ advertising, running a call centre and assessing potential claims ]. The sum we pay is dependent on the actual cost of the advertising/marketing and is generally in the region of around £[ insert range ] for each prospective client referred to us. Our arrangements with [ insert name of introducer ] will not be allowed to compromise our commitment to: treat you fairly protect your best interests in all our dealings with you provide independent advice and prevent others from...

1 Background information Introducer/fee sharer's name [ Insert name ] Financial and alternative terms of the arrangement [ Insert financial and/or other terms ] Person accountable for managing the relationship with this introducer/fee sharer [ Insert name ] Individual carrying out this due diligence review [ Insert name ] Date the due diligence review was completed [ Insert date ] 2 Compliance issues Is a written agreement necessary?......

A: Introduction Date of monitoring review Person carrying out the review B: Consolidated data Periods: last [insert period] and last 12 months Suspected Accounts Rules breaches reported to the COFA Total breaches (serious and non‑serious) Serious breaches Reported to the SRA; if not same as “serious”, explain C: Data by compliance breach category Client money: non‑permitted use Client money: paid into office account Client money: wrongly withheld from client account Client account: incorrect withdrawal Client money: delay paying in Client money: not paid to client promptly/at all Client account: incorrect receipt Client account: other breach Interest policy breach Accounting records: office account Accounting records: client account Cheque/ Bacs: incorrect signatory Bill of costs: miscalculation Accountant’s report Office account breach ...