Jurisdiction(s):
United Kingdom

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Key definition

Privacy notice definition

What does Privacy notice mean? In practice, a privacy notice is the information a data controller gives to individuals (data subjects) explaining how their personal data will be collected, used and shared. The term is not defined in legislation, but reflects the transparency duties in Articles 12–14 of the UK GDPR/EU GDPR and the UK Data Protection Act 2018 and the Irish Data Protection Act 2018. It is usually an external-facing website/app notice (often called a “privacy policy”), with variants for employees. A compliant notice typically sets out: the controller’s identity and contact details (and DPO); categories of personal data; purposes and lawful bases (including legitimate...

Precedent privacy notice for pension scheme trustees (UK GDPR and Data Protection Act 2018): template with drafting guidance and optional clauses

Published by a LexisNexis Pensions expert

Precedents

Please review this Privacy notice carefully, as it sets out important and relevant details about who we are, what Personal data (information) we hold about you, the reasons and ways in which we collect, store and use it, how we may share that information with others, and your rights in relation to your personal information.

Who we are

[ [ Insert name of trustee company ] OR We ], acting as trustees of the [ insert name of the pension scheme ] (the Scheme), collect, use and are responsible for certain personal information about you. In doing so, we are regulated by the UK General Data protection Regulation (UK GDPR) and the Data Protection Act 2018. For the purposes of those laws, we act as ‘controllers’ of that personal information. As controllers, we are required to provide you with the information contained in this privacy notice. [ The [ Insert name of trustee company ] (company number [ Insert company registration number) ] has its Registered office at [ Insert registered office address ] ] .

Personal data we collect about you

Personal data means any information relating to an identified or identifiable individual...

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Web page updated on 22/05/2026

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