Jurisdiction(s):
United Kingdom

Key definition

Member definition

What does Member mean? In local government practice, a member is an elected councillor of a local authority. They are normally chosen by the local government electors of a ward or local electoral area; casual vacancies are filled by by-election or co-option (including party nomination in Northern Ireland). Legislation in each jurisdiction uses “member” to denote councillors, including the Local Government Act 1972 (England and Wales), the Local Government (Scotland) Act 1973, the Local Government Act (Northern Ireland) 2014, and the Local Government Act 2001 (Ireland). Key legal features and usage: - Participates and votes at meetings of the council and its committees, representing constituents in decision‑making. -...

Template request for members' agreement to electronic and website communications (private companies and unlisted public companies), with consent/objection forms and authority via ordinary resolution or articles

Published by a LexisNexis Corporate expert

Precedents

[ On headed notepaper of company ]

[ Insert shareholder name ]

[ Insert shareholder address ]

Dear [ [ shareholder name ] OR Sir/Madam ]

Request to send or supply documents in electronic form and by making them available on a website

This letter is from [ insert company name ] [ PLC OR Limited ] (the Company) to request your Agreement to receive [ documents and information OR [ insert details of specific document or information ] ] in electronic format and through Publication on a website.

As well as obtaining your personal consent to communications via website publication, the Company must either secure the members’ authority by ordinary resolution, or have wording in its articles of association that permits communication by website.

[ The Company [ has already obtained such authority by way of ordinary resolution passed at [ a OR an annual ] general meeting on [ insert date ] OR already has provisions to allow website communications in its articles ]...

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Web page updated on 22/05/2026

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