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United Kingdom
Key definition
Authority definition

What does Authority mean? In practice, Authority refers to the public sector client that procures and manages a project or service and is the named counterparty in the contract. In public procurement, PFI/PPP, DBFM/DBFOM and outsourcing documents, it is a contractual shorthand for the “contracting authority” defined in legislation (England & Wales and Northern Ireland: Public Contracts Regulations 2015; Scotland: Public Contracts (Scotland) Regulations 2015; Ireland: European Union (Award of Public Authority Contracts) Regulations 2016). Typical Authorities include a local authority, an NHS trust or health board, a central government department or minister, a non‑departmental public body or agency, or another body...

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PCR 2015: DPS mini-competition—negotiate with sole over-budget tenderer?

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Dynamic Purchasing Systems

A Dynamic Purchasing System (DPS) enables a contracting Authority to acquire Goods, services and works needed on a recurring basis without running a full Public procurement exercise for every individual purchase. It provides a route to buy regularly required items efficiently while remaining compliant.

A DPS is intended for sourcing common-use items that are widely available on the market and satisfy the contracting authority’s specifications.

Further reading

  • Practice Notes: Introduction to public contracts Procurement and Introduction to framework agreements and dynamic purchasing systems
  • Crown Commercial Service (CCS): Dynamic purchasing system guidance

Under the Public Contracts Regulations 2015 (PCR 2015), SI 2015/102, any authority setting up a DPS must follow the rules specified and cross‑referred in PCR 2015, SI 2015/102, reg 34. In keeping with all procedures under PCR 2015, SI 2015/102, contracting authorities should also adhere to the core procurement principles, treating all DPS participants equally and without discrimination, and acting in a transparent and proportionate manner (PCR 2015, SI 2015/102, reg 18)...

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Web page updated on 27/05/2026

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