Legal Precedents

File content type Action Retainer materials (i.e. client care letter, instructions, conflict check, opening letter to the client, etc): Keep File and attendance notes, correspondence and emails (i.e. communications): Keep Pleadings: Consider retaining for the firm’s precedent bank, in anonymised form with all personal data removed Client documents that existed before the retainer: Return to the client. Consider whether you should create and keep a copy Original documents produced by the firm for the client, e.g. agreements, leases, etc: [ Insert your firm’s usual arrangements, eg Retain in accordance with records management policy, provide a copy to the client ] Case law: List and destroy, or consider keeping for the firm’s research files Drafts of documents/agreements: Keep Experts’ reports: Keep Research: Consider retaining for the firm’s research files ...

Acknowledgement of receipt I confirm receipt of the following documents/items from [ name of firm ]: [ Insert document details ] [ Insert document details ] [ Insert document details ] [ Insert document details ] Date: [ insert date ] Client’s signature: [ insert signature ]......

1 Client/matter details Client/matter reference number [ Enter client/matter reference number ] Client/matter name [ Enter client/matter name ] 2 Matter closure information Closure date of matter [ Enter date ] File closure completed by [ Enter name ] 3 Return and storage of original documentation Original papers returned to client [ [ Enter list ] OR None ] Nature, location and reference of any client property held by the firm relating to this matter (if applicable) [ Enter details ] 4 Storage and destruction Any special storage instructions □ Yes—[ provide details ] □ No Date to consider the file for destruction Refer to our suggested retention periods as set out in our [ insert, eg Records retention schedule ] or contact [ Enter name ] for guidance [ Enter date ] 5 Additional...

Files must be checked promptly once the matter concludes. The timeframe for completing this review should not exceed [ insert period of time ] in any circumstances......

Precedent client property storage log Put in place a procedure to ensure items owned by the client are either: returned to the client with written acknowledgement of receipt (see Precedent: Receipt of documents—client acknowledgement), put into storage with an update made to your storage log This Precedent is designed for law firms. It serves to record all original documents and property you hold for clients, eg an original will, a lease or company records. See also Practice Note: Closing a client matter—law firms and File and matter closure checklist. Please click to access the Precedent client property storage log. The Precedent is supplied in Excel and cannot be downloaded in word......

Dear [ Name ] Re: [ matter reference and description ] Your matter is now concluded, and we would like to express our gratitude for instructing us. What we will do now We will [ clearly outline what we will (and will not) do, for example in relation to supplying follow-up advice or associated services ]. What you may need to do now In addition, you will need to [ specify any final steps the client should take, including any upcoming deadlines that must be met to preserve or protect their position ]......

[send by email to the address shown in HMRC manual CTM34195] [ Date ] Dear [ insert organisation name ] Notification of intention to migrate — [ Company name, address, place of incorporation, tax district and unique taxpayer reference ] 1 Background to notification and our authority to act as agent 1.1 Acting for our client, [ company name ] (the Company), and pursuant to section 109B of the Taxes Management Act ( TMA) 1970, we notify HMRC that the Company proposes to become non‑ UK resident and request approval for arrangements to settle the Company’s tax liabilities. 1.2 The Company plans to migrate from the UK with effect from [ insert date of migration ] (the ‘ Migration Date’). 1.3 The Company has authorised us to act on its behalf in respect of this notification and associated approval request. Enclosed at Appendix 1 is the Company’s [ signed...

ARCHIVED: This Precedent is archived and no longer maintained. STOP PRESS: From 24 February 2025, the principal provisions of the Procurement Act 2023 ( PA 2023) came into force. Procurements initiated on or after that date must be conducted in accordance with PA 2023. Procurements that started under earlier legislation must continue to be procured and managed under those regimes, namely: Public Contracts Regulations 2015 ( PCR 2015) Utilities Contracts Regulations 2016 Concession Regulations 2016 Defence and Security Public Contracts Regulations 2011......

[ insert full name of Trustee ] as trustee of the [ insert full name of the employee benefit trust ] [ insert full address of trustees ] [ insert date of letter ] Dear Trustee(s) [ name of the employee benefit trust ] ( EBT ) We write in your capacity as trustee of the EBT (the Trustee). We refer to the trust deed establishing the EBT, dated [ insert date of trust deed ], executed by you, as Trustee, together with [ insert name of settlor of EBT ] (the Company and the Trust Deed). There are no assets and liabilities in the EBT It is our understanding that the EBT now holds no assets or liabilities and, as a result, is no longer constituted as a trust. Nonetheless, the EBT’s termination must be formally acknowledged and HMRC notified. We therefore propose that you...

HM Revenue and Customs Trusts [ insert relevant address ] [ enter date of letter ] To whom it may concern, THE [ insert name of EBT ] ( EBT) REFERENCE NUMBER: [ insert HMRC reference number ] We write herewith to advise we act as trustee of the EBT (the Trustee)…...

1 Rights in the domain name Relying on [ a WHOIS enquiry undertaken on [ date of Nominet WHOIS search ] OR Nominet’s reply to a data release request as enclosed as [ insert details of attachment ] ], the domain name [ insert domain name ] ( Domain Name) is shown as registered to the Respondent. The outcome of that enquiry is enclosed as [ insert details of attachment ] with this Complaint. The Complainant is the proprietor of [ insert details of trade marks, domain names, brand names, contractual rights, personal names etc ] ( Rights). Additional information regarding these Rights is set out below......

This Deed is made on [ insert date ] BY [ insert full name of Trustee ], incorporated and registered in [ insert country in which the trustee is incorporated ] under company number [ insert company registered number ], whose registered office is at [ insert address of registered office ], acting in its capacity as sole trustee of the [ insert name of the EBT ] Employee Benefit Trust (the Trustee). Background Under a trust deed dated [ insert date of EBT trust deed ] (the Trust Deed), [ insert full name of company ], incorporated and registered in England and Wales with company number [ insert registered number ], whose registered office is at [ insert registered office address ] (the Company), created the [ insert name of EBT ] Employee Benefit Trust (the EBT). The Company is discussing with [ insert name of...

This Deed of guarantee and indemnity is executed on [ insert day and month ] 20[ insert year ] Parties 1 [ Insert name of Guarantor ], a company incorporated in England and Wales with registered number [ insert company number ], having its registered office at [ insert address ] ( Company A ); 2 [ Insert name of Guarantor ], a company incorporated in England and Wales with registered number [ insert company number ], having its registered office at [ insert address ] ( Company B ); Company A and Company B together (the Obligors ), and 3 [ Insert name of Lender ], of [ insert address ] (the Lender ). b ACKGROUND ( A) The Lender has extended facilities to the Obligors under a range of financing arrangements. ( B) The Lender’s provision of those facilities to the...

This presentation has been developed as a resource to train your managers to carry out cancellation rights. The training materials are customisable. This version of the training pack is provided in Power Point and therefore cannot be downloaded to Word from this page directly......

Term sheet for an unsecured syndicated facility for an investment grade borrower incorporated as a limited liability company in England and Wales with or without guarantees In respect of a £[ • ] term loan facility for [ insert name of borrower ] Date [ • ] 20[ • ] This term sheet is illustrative only, outlining the matters expected in the final documentation. It serves as a guide to content. It does not constitute an offer to make the facility available. Provision of the facility is conditional on satisfactory due diligence, credit committee approval [ , the mandate letter ] and satisfactory final documentation......

TO BE PRINTED ON THE HEADED PAPER OF THE SELLER’ S LENDER’ S SOLICITORS To: [ insert details of the buyer’s solicitors ] (the Buyer’s Solicitors), [ insert details of the buyer’s lender’s solicitors ] (the Buyer’s Lender’s Solicitors), and [ insert details of the buyer’s lender ] Dear [ insert organisation name ] We give this undertaking in connection with the sale of [ insert property description ] (the Property) by [ insert seller’s name ] to [ insert buyer’s name ] (the Buyer) (the Transaction), and the release of the registered charge over the Property dated [ insert date ] (the Charge) in favour of [ insert bank name ] (the Bank). We act for the Bank......

Dear [ insert organisation name ]. Notice of Arbitration : [ name of contract/vessel/project and date ] We represent and act for [ name of client ] A Notice of Arbitration given pursuant to section 14 of the Arbitration Act 1996 ( AA 1996), brought by [ name of claimant ] against [ name of respondent ]......

1 Definitions Biodiversity Gain • the biodiversity gain target set out in Schedule 7A to the TCPA 1990, together with any comparable obligation, tax or levy; CIL • the Community Infrastructure Levy brought in by sections 205—225 of the Planning Act 2008 (and/or any equivalent tax or levy); CIL Liability • the sum that the Buyer, acting reasonably, considers it will be required to pay by way of CIL in respect of the Development, calculated in accordance with clause 2.2; CIL Regulations • the Community Infrastructure Levy Regulations 2010, SI 2010/948 (as amended); [ Condition • the Buyer obtaining Satisfactory Planning Permission; ] Development • the use of the whole or any part of the Property for [ insert a detailed description of the Development including the maximum and minimum number of units/floorspace etc ]; Expert • an individual with at least [ 10 ] years’...

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